ICARE 2017
Oberpfaffenhofen, 10-13 July 2017

General Information for Oral and Poster Sessions

Guidelines for Oral Presentations

1. Prepare Your Presentation
Be considerate to the other speakers and audience by staying within your allocated time.
The allocated time for your presentation includes a discussion and changeover to the next speaker.
This is essential to ensure adequate time for questions and discussion as well as adherence to the schedule.
Please discuss the same material as reported in your abstract submission.

Total duration:

  • 30 minutes plenary speaker
  • 15 minutes session talks
You are kindly requested to be at the presentation room at least 15 minutes before the session starts.
In each session, there is one person chairing the session.Session chairs will keep an eye on the time to make sure that all speakers
have enough time for their presentations and for questions.
Please note that we are unable to provide additional presentation time in case of a delay due to technical issues.

2. Audio-Visual Equipment
Each meeting room is equipped with a data projector (with VGA input) and screen, microphone and a laser pointer.
All presenters should please bring their own laptop from which to present. If you do not have a laptop, please contact the organization team on site at the hospitality desk, we will provide a laptop for presentation. For MAC-laptop users, please bring your own VGA adapter cable and be sure that you have the necessary cords/converters so that your laptop will work with the data projector. Please test the compatibility of your laptop with the data projector before the session starts.
An assistant will be assigned to each room to assist with the equipment operation during the session.

3. Backup Copy of Your Presentation
We strongly encourage you to have a backup of your presentation on a USB storage device for the case your laptop has a technical problem or is incompatible with the data projector.

Guidelines for Session Chairs

Please make sure to arrive at the room where the session takes place at least 15 minutes in advance. This will allow you to meet the sessions speakers and to see whether there are any problems with installing their laptops or presentations.
Your main tasks will be

  • To start the session on time
  • To very briefly introduce each talk
  • To make sure that the speaker will finish her/his talk within the time available. To ensure this, please give the speaker a countdown (e.g., indicating 5 min to end, 2 min to end, finish) and stop her/him if necessary.
  • To end the session on time

Guidelines for Poster Presentations

Poster Session
The poster session will be held on Tuesday, July 11,2017 (16:00 - 17:00) in the foyer of the venue.
Authors are requested to be present next to their poster during the poster reception. The posters can also be viewed during the conference until Thursday July,13,2017

Set-up Poster
Set up is possible from Monday, July,10, 2017 , at 09:30 o’clock.
All posters should be in place on Tuesday, July, 11, 2017 at 14:00 o’clock.
Please ensure that your poster is displayed on the correct poster board (each labelled with the assigned Poster ID). Do not place your poster in an alternate location.

Take-down
begins Thursday morning, July 13,2017 2 at 09:30 o’clock and must be completed by 14:00 o’clock.
Any posters, handouts, or other materials remaining after that time will be discarded or recycled (please take responsibility for your materials and take them home with you).

Poster Size
The size of the poster boards is: Width 1200 mm, Height 1500 mm.
Posters can be any size up to this maximum, either landscape or portrait orientation.
Posters should be printed and brought to the conference. There will be no possibility of printing posters at the conference site. Pins for fixing the posters on the poster boards will be available for all poster presenters at the Hospitality desk, located in the foyer.

Poster Storage
Complimentary poster storage is available at the hospitality desk for posters and poster container. Please make sure that your poster and/or poster container is clearly marked with your name. You may leave it in storage at your own risk.
Cost: Complimentary
Procedure: Make sure you poster and/or poster container is clearly marked with your name.